Batch Unofficial Transcripts
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Batch Unofficial Transcripts
Ìý
Unofficial Transcripts are intended for internal 91Ô´´ use only.Ìý These are provided for faculty/staff use on a need to know basis.Ìý 91Ô´´ staff with the required 91Ô´´SIS access permission may create a batch file of student transcripts by following the steps below.Ìý To generate an Unofficial Transcript for a single student, see Staff: Requesting Unofficial Transcripts.Ìý
Navigation:
- Log intoÌý
- Click the compass icon in the upper right corner of 91Ô´´SIS to open theÌýNavBar.
- ClickÌýNavigator. This will expand the Navigation menu.
- In the Navigation menu, choose the following:ÌýRecords and Enrollment > Transcripts > Batch Transcripts > Process Transcripts.
File Generation Process:
If this is your first time generating a batch file of Unofficial Transcripts, you will need to create a new Run Control ID by clicking theÌýAdd a New ValueÌýtab. The Run Control ID should not include any spaces. If you have already created a Run Control ID for this process, you may use theÌýFind an Existing ValueÌýtab to select that existing Run Control ID – using a previous Run Control ID will have the settings, fields, and student population saved from the last time you ran this process.
- In theÌýAcademic InstitutionÌýmenu, chooseÌý91Ô´´.
- In theÌýTranscript TypeÌýmenu, chooseÌýUnofficial Transcript.
- In theÌýProcess ActionÌýmenu, chooseÌýRequest, Generate and Print.
- Check theÌýOverride Service IndicatorÌýbox; leave theÌýNumber of CopiesÌýfield set to default ofÌý1.
- Ensure theÌýPopulation SelectionÌýbox is NOT checked.
- Check theÌýUse Student SelectÌýbox.
- The page should look like the screenshot above once these steps have been completed.
In theÌýStudent Select ListÌýsection, specify the student ID’s that you would like to include in the batch file. Click the icon next to the ID box to open a pop-up search window if you need to search by name. Click the button to add additional rows. Click the button on a row to delete that row. TheÌýClear ListÌýbutton will remove all ID’s that have been specified. Click theÌýSaveÌýbutton when finished entering ID’s.
In theÌýAdditional OptionsÌýsection, use theÌýPrint Sort OptionÌýmenu to choose the order that the students appear in the batch file: Student ID, Last Name, or Zip/Postal Code.
Do not adjust any other fields in theÌýAdditional OptionsÌýsection.
Click theÌýRunÌýbutton at the top of the page.
In theÌýServer NameÌýmenu, chooseÌýPSUNX.
Do not adjust any other fields on this page.
Click theÌýOKÌýbutton, which will return you to the Process Transcripts screen
Click theÌýReport ManagerÌýlink.
Click theÌýAdministrationÌýtab.
- The file will be listed in theÌýReport ListÌýbox asÌýSSR_TSRPT – SSR_TSRPT.pdf. If you do not see this listed, click theÌýRefreshÌýbutton until you do.
- Click theÌýSSR_TSRPT – SSR_TSRPT.pdfÌýlink in the description column. The file will open in a separate pop-up window as a PDF. If you are having trouble, check yourÌý, and be sure you have Adobe Reader or a similar program for reading PDF files. The file can be printed or saved from there.
- For information on the structure and features of the Unofficial Transcript, seeÌýReading Unofficial Transcripts
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